Strata governance that owners can trust
Bylaw votes. Levy approvals. AGM resolutions. Decisio handles the formal process your community needs — including owner voting without requiring owners to create an account — so the committee has a complete, permanent record of every decision.
Community governance should not depend on paper votes, manual tallies, and disputed meeting minutes
Reaching quorum is the hardest part of every AGM
You send the notices. You follow up with owners who have not responded. You spend more time on participation logistics than on the matters that actually need deciding. Half the lot owners do not attend in person, and those who do not often do not vote at all. If quorum is not met, the meeting is adjourned and the whole process starts again. The decision was ready. The participation was not.
Bylaw amendments fail on procedure, not merit
Achieving a supermajority is difficult enough when every owner participates. When the process is manual — paper ballots collected at a meeting, proxy forms with ambiguous instructions, hand-counts disputed by the room — procedural errors create grounds for challenge. An owner who disagrees with the outcome can contest the process rather than the substance. And when the process is informal, they have a point.
When an owner disputes the outcome, there is nothing definitive to show them
"I never voted for that." "I was not informed." "The vote was not properly conducted." Every strata committee has heard some version of this. Without a formal, timestamped, individually attributable record of every vote, the committee is left defending decisions with meeting minutes and the memory of whoever was in the room. That is not a governance record. That is an argument waiting to happen.
How strata committees use Decisio
Decisio handles the formal voting mechanics your strata governance demands — structured motions, quorum enforcement, recorded votes, and permanent resolutions. The committee administers the process. Lot owners participate by clicking a link.
Prepare the matter
Create an issue for the bylaw amendment, special levy, maintenance contract, or policy change that needs owner approval. Attach the proposed wording, the supporting financial reports, the legal advice, and any other material owners need to make an informed decision.
Invite the owners
Each owner receives a personal email invitation to the specific matter they are being asked to decide — no account creation required. They click the link, review the attached documents and discussion, and cast their vote. No app to download. No password to create.
Vote with quorum and supermajority
Each owner submits their vote — aye, nay, abstain, or recuse — with an optional justification. Quorum is enforced automatically. For bylaw amendments and constitutional changes, set a supermajority threshold. The system calculates the result. No manual counting, no disputed tallies.
Record the resolution
The outcome is captured in an immutable resolution. Every vote is attributed to the owner who cast it. Every justification is preserved. The timestamp is server-generated and cannot be altered. If an owner disputes the result next month or next year, the record is complete.
Built for community governance
No-account participant access
Owners participate via a secure email link. No account creation, no app download, no friction. They see only the matter they are invited to decide — nothing else in the workspace.
Quorum enforcement
Set quorum by lot count or percentage. The motion cannot pass without sufficient participation. No more adjourned meetings because quorum was not met — owners can participate from anywhere, on their own time.
Supermajority thresholds
Bylaw amendments, special resolutions, and constitutional changes require more than a simple majority. Configure majority, supermajority (two-thirds), or unanimous — the threshold is enforced automatically.
Immutable resolutions
The record of a strata decision cannot be edited, deleted, or backdated. When an owner challenges the outcome, the resolution is the definitive record — not the committee's recollection.
Transparent voting
After casting their vote, owners can see how others voted. This builds trust in the process and discourages the suspicion that results are being managed behind closed doors.
Exhibits
Proposed bylaw text, financial reports, engineering assessments, legal opinions — all attached to the issue and preserved in the resolution. The evidence the owners considered is part of the permanent record.
What strata committees use Decisio for
AGM resolutions
Run formal votes with proper quorum enforcement. Owners who cannot attend in person participate remotely through the same process. The resolution is recorded the moment the vote closes.
Bylaw amendments
Propose changes to the community's governing documents with the required supermajority threshold. The proposed text, the vote breakdown, and the outcome are all part of the permanent record.
Special levy approvals
Present the financial case with supporting exhibits, set the appropriate threshold, and record the owners' decision with a complete audit trail.
Committee elections
Record nominations and votes for committee positions with the same formal process. The election result is on the record, not in the meeting minutes.
Policy changes
Parking rules, pet policies, renovation guidelines — propose the change, let owners weigh in, and record the decision properly. No more "we decided that at the last AGM" arguments.
Decisions between AGMs
When a matter cannot wait for the next annual meeting, run a formal vote asynchronously. Owners participate on their own schedule. Quorum and thresholds are enforced the same way.
Multiple buildings, one platform
Strata managers overseeing multiple schemes run each building's governance in its own workspace. Consistent process across every building. Complete records for every committee.
Governance your owners can trust
When owners question how a decision was made, your committee needs more than meeting minutes. Start free. Invite owners to their first vote in minutes — no accounts required.